Faculty Assistant

Jul 25, 2025 I-BRAIN Office Position

Position Summary

We are seeking a highly organized and proactive PI Assistant to provide comprehensive administrative and operational support to the Principal Investigator and research team. This position requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced academic research environment while supporting cutting-edge neuroscience and bioengineering research activities.

Core Responsibilities

  1. Daily Operations Coordination: Manage PI and lab calendars, schedule group meetings, seminars, etc.
  2. Meeting & Travel Logistics: Organize weekly lab meetings, reserve meeting rooms/virtual links, and document minutes. Assist in travel arrangements for the PI and team members (flights, hotels, conference registration). Coordinate academic visits, including guest, refreshment arrangements.
  3. Communication & Documentation: Manage correspondence, maintain email archives.
  4. Research Supply Management: Procure reagents and consumables from suppliers, maintain inventory records. Track orders, manage returns, and verify invoices.
  5. PI Academic Profile Maintenance: Regularly update the PI’s CV, personal webpage, and related profiles (e.g., website, social media).
  6. Recruitment Support: Screen application material for lab positions, compile candidate profiles, schedule interviews. Maintain candidate databases and track interview feedback.
  7. Miscellaneous Support: Assist with reimbursement documentation, lab access management, and new member onboarding.

Qualifications & Requirements

  1. Master degree in a scientific discipline preferred.
  2. Minimum 3-year working experience in research group.
  3. Excellent verbal and written communication skills; fluency in English and Chinese.
  4. Strong attention to detail, problem-solving, and multitasking abilities.
  5. Proactive, trustworthy, outgoing and adaptable to a diverse, fast-paced environment.

How to apply

Required Materials

Applicants please provide the following materials in English:

  1. CV.
  2. Other materials that can illustrate capabilities.

Please send the above materials in PDF format and the applicant’s self-introduction to ibrain@smart.org.cn. (The subject of the email: name+Lab manager, or name+PI assistant).

Others

  1. We will arrange an interview as soon as possible after the materials are reviewed. And application materials will be kept confidential.
  2. This recruitment information is valid until the position is filled.